Time-savings calculator

Start from the church office example (6 staff × 2 hours a week × 48 weeks = 576 hours, about $17,280 of staff time at $30 an hour), then change any number.

Your numbers

The estimate updates as you type. Nothing you enter leaves this page.

Start from:

Our fees:

People whose work changes

Count only the people who will use the new workflows.

Hours regained per person each week

Use hours saved after the time it takes to review AI drafts.

Working weeks per year

Many teams use 48 to allow for holidays and time off.

Fully loaded hourly cost

Wages plus payroll taxes and benefits. Use an average for the group.

Annual AI software cost

Subscriptions for the tools the team will use, per year. Counted every year.

Advisory fees in the first year

For example, $3,500 for the first year: the $500 down payment plus the required $3,000 annual fee. Counted in the first year only.

Advisory fees each later year

For example, $2,500 a year if you choose to renew. Leave 0 if none.

Expenses you would stop paying each year (optional)

Optional. Only money that leaves your budget today and would really stop, such as contractor or outsourcing fees, paid overtime, or temporary help. Leave 0 if none.

Illustrative estimate

Hours returned per year576About 14.4 forty-hour weeks, or 0.3 of a full-time person over the same weeks.

Staff capacity value$17,280Hours × hourly cost. Time your staff can give to other work, not cash in the budget.

First-year capacity value after the costs you entered$17,280Later years, after software and fees: $17,280 a year.

First-year cash effect$0Cash changes only if you stop paying for something. Returned hours are capacity, not money in the budget.

6 people × 2 hours × 48 weeks = 576 hours. 576 hours × $30 = $17,280. First year: minus $0 (software $0 + fees $0) = $17,280. Later years: minus $0 (software $0 + fees $0) = $17,280. Cash: $0 in expenses stopped minus $0 = $0 in the first year.

This is an illustration based only on the numbers entered. It is not a guarantee or a client result. Regained capacity is not automatically cash savings: it becomes financial value when it avoids spending, overtime, or outsourcing, or when people use the time for other useful work. The cash line counts only the expenses you said would stop. Software and advisory fees, and the time it takes to review drafts, reduce net value.

How to use the estimate honestly

An estimate is a starting point for a conversation, not a promise.

Use hours saved after review time. A draft that saves ten minutes of writing but takes fifteen minutes to check hasn’t saved time yet.
Count only the people whose work actually changes.
Returned hours are staff capacity: time for people, care, service, planning, and judgment. They become cash only if an expense really stops, such as a subscription you cancel.
Include software and advisory fees, and expect the first weeks to be slower while people learn.

Want a plan instead of an estimate?

Your first year looks at your real work, writes the plan, and sets up the parts you accept. It starts with a free introductory consultation.

Book a free consultation